AFICA is about to issue the $28 Billion IAC MAC RFP. Small and large businesses should take heed!

AFICA is about to issue the $28 Billion IAC MAC RFP. Small and large businesses should take heed!

The Air Force AFICA Information Analysis Center Multiple Award Contract (IAC MAC) is a 9-year $28 billion Research & Development opportunity open to both Small Business set-asides as well as large businesses. This IDIQ will have 29 awardees, 19 for unrestricted/F&O and 10 awardees for SB set-asides. The full RFP will be issued in the first week of October 2017.

Below is a short analysis of the opportunity and its proposal requirements.

IAC MAC Scope:

The IAC MAC task orders cover basic and applied research, RDT&E (Research, Development, Test, and Evaluation), R&D related analytical services, and development of doctrine, tactics, and plans. The RDT&E services have the following subcategories:

  • Basic Research

  • Applied Research

  • Advanced Technology Development (ATD)

  • Advanced Component Development and Prototypes (ACD&P)

  • System Development and Demonstration (SDD)

  • RDT&E Management Support

  • Operational System Development

TO’s Technical Focus Areas:

The TOs under the IAC MAC will cover the following Focus Areas:

Defense Systems:

  • Weapons Systems

  • Autonomous Systems

  • Autonomous Systems

  • Survivability & Vulnerability

  • RMQSI

  • Advanced Materials

  • Military Sensing

  • Energetics

  • Directed Energy

  • Non-Lethal Weapons and Information Operations

  • C4ISR

Cyber-Security and Information Systems

  • Cyber-Security

  • Software and Data Analysis

  • Modeling & Simulation

  • Knowledge Management and Information Sharing

Homeland Defense and Security

  • Homeland Security & Defense

  • Critical Infrastructure Protection

  • Weapons of Mass Destruction

  • Biometrics

  • Medical

  • Cultural Studies

  • Alternative Energy

  • CBRN Non-Laboratory

  • CBRN Laboratories

Award Pools:

Based on the above Focus areas, IAC MAC will have the following three (3) award pools. Pool 1 and 2 cover all of the Focus Areas except for TOs which require Non-Governmental CBRN Labs which are covered by Pool 3 awardees. (CBRN = Chemical, Biological, Radiological or Nuclear)

The award program for each Pool is as follows:

  1. Pool 1: Unrestricted Full and Open – 15 awardees

  2. Pool 2: Small Business Set-Aside – 10 awardees

  3. Pool 3: Unrestricted Full and Open CBRN Laboratories – 4 awardees

You can participate in any or all pools but need to submit separate proposals for them.

Proposal Structure:

Unrestricted Full & Open (Pool 1 and 3) Proposals:

Volume 1 – Factor 1 Technical Capability

                       Subfactor 1a – Sample TO1 (RMQSL, Weapon Systems and Software Data and Analysis -~$32-42M)

                     Subfactor 1b – Sample TO2 (Military Sensing, Survivability & Vulnerability, and Cyber Security – !$32-42M)

                     Subfactor 1c – Demonstrated Capability Narrative (All remaining 16 technical focus areas)

                     Subfactor 1d – Program Management

                    Subfactor 1e – Small Business Participation Plan

Volume II – Factor 2 Past Performance

                        10 Past Performance contracts with 5 from Prime

Volume III – Factor 3 Cost/Price

Volume IV – Contract Documentation

Small Business (Pool 2) Proposals:

Volume 1 – Factor 1 Technical Capability

                       Subfactor 2a – Sample TO3 (Survivability & Vulnerability, Weapon Systems, and Software Data and Analysis – ~$12-15M)

                      Subfactor 2b – Demonstrated Capability Narrative (11 out of remaining 19 technical focus areas)

                     Subfactor 2c – Program Management

                    Subfactor 2d – Small Business Participation Plan

Volume II – Factor 2 Past Performance

                         8 Past Performance contracts with 4 from Prime

Volume III – Factor 3 Cost/Price

Volume IV – Contract Documentation

Unrestricted Full and Open (Pool 3) CBRN Labs Proposals:

Volume 1 – Factor 1 Technical Capability

                       Subfactor 3a – Sample TO4 (CBRN Labs and Survivability & Vulnerability, Modeling & Simulation, RMQSI, and Weapons Systems – ~$32-42M)

                      Subfactor 3b – Program Management

                     Subfactor 3c – Small Business Participation Plan

Volume II – Factor 2 Past Performance

                       5 Past Performance contracts with 2 from Prime

Volume III – Factor 3 Cost/Price

Volume IV – Contract Documentation

Evaluation:

The Government will use a Combination Subjective Tradeoff/Technically Acceptable-Unacceptable Approach Source Selection Process to make an integrated assessment for a best value award decision.

For each Pool, Technical Capability (Factors 1) and Past Performance (Factor 2) are equal and when combined, are significantly more important than Cost/Price (Factor 3).

Those companies in each pool that are determined for all Technical Subfactors to be at least technically “Acceptable”, and evaluated under Factor 2 Past Performance as having a confidence rating of “Substantial” or “Satisfactory” and provide a fair and reasonable cost/price, either initially or as a result of discussions, will be arranged by Most Probable Cost (MPC), including option periods, from lowest to highest by competition pool.

Note: Volume II (Past Performance) is due 30 days after the RFP release and the rest of the volumes are due 45 days after the RFP release.

Other Factors:

  • The Prime Contractor MUST possess a minimum Interim Top Secret Facility Clearance. Each partner of a Joint Venture Prime Contractor must possess a minimum Interim Top Secret Facility Clearance at the time of proposal submission.

  • In addition, one of the below certifications must be available at the time of award:

    • CMMI Level III (DEV or SVC)

    • ISO 9001:2008/2015

    • ISO 27001:2013

    • AS9100D

  • Cost rates and applications must be verifiable by the cognizant Defense Contract Audit Agency (DCAA) and/or Defense Contract Management Agency (DCMA). You must provide a point of contact of the cognizant Federal agency having the necessary information to validate the status of your accounting systems, purchasing system, financial competence, etc.

If you are in the field of Research and Development, this is an extremely lucrative opportunity. You need to ensure that you have the basic qualifications and proper past performance. Then you need to have a professional team prepare the Technical Volume. I will not say give it to my company to prepare it for you, but I do emphasize that you should outsource it to a properly vetted proposal development company to help you win this proposal. You might have the best inhouse team but this is not an opportunity to risk having the slightest shortfalls in quality. The investment is worth it as it can shape your company’s future for the next 9 years.

By | 2018-01-08T10:16:33+00:00 September 21st, 2017|Capture Management, Proposal Writing|Comments Off on AFICA is about to issue the $28 Billion IAC MAC RFP. Small and large businesses should take heed!

About the Author:

Ab Vand has more than 25 years of proposal writing and capture management experience on government contracts especially in defense, construction, and IT sectors. Ab has a track record of writing over 100 successful proposals for above $1 million contracts. Ab is currently the VP of Capture and Proposal Development at GDI Consulting, a well-established firm on proposal writing and contract management. Ab has written a number of articles on proposal writing and capture management, and regularly holds training courses for companies and individuals on ways to improve their winning chances.