Competing for Federal Contracts is something that most of the small businesses in the USA strive for. For an effective participation in the Federal Market for a selected opportunity, and a successful outcome, you need to make sure that you have the right team for your proposal development.

For a comprehensive project development, with all the details carefully considered step by step, your team must be staffed with all the key experts needed. Usually, a proposal team structure consists of:

  • Capture Manager
  • Business Development Manager
  • Market Analyst
  • Proposal Manager
  • Proposal Coordinator
  • Subject Matter Experts
  • Review Teams
  • Graphic Designer/Illustrator
  • Desktop Publisher

Teaming with the right people provides you with expertise and experience. Gathering information, filtering and selecting the right data, outlining a plan and implementing it in the proposal development process is much easier when each team member has something to bring to the table.

The number of members depends on the complexity of the proposal. There are many cases when successful firms use staff augmentation as an option when they lack subject matter experts, or when they need additional help.  The best investment you can make to strengthen and increase the value of your solution is to select a talented team with a demonstrated proficiency.

How to do it?

Define Roles and Responsibilities

Each team member has his/her roles and responsibilities to ensure a normal workflow and a streamlined process of proposal development. A team of diverse backgrounds, skills, and talents needs to be properly coordinated so that the transition from a development phase to another is perfectly synchronized.

Everyone should have clear ideas and objectives to achieve the target result. When everything is well defined, and everyone is equipped with the right tools and resources, creating a convincing proposal will be an effortless process. If everyone does their part correctly, the puzzle pieces will be flawlessly united!

Communication & Collaboration

I am sure you’ve heard the saying “Communication is the key to a healthy relationship!”

 This is true, and it makes a lot of sense in almost every occasion. For a healthy proposal development process, a good communication and collaboration between team members are essential.   Since the development of such a delicate project requires serious consideration, everything should be well thought-out and well-organized.

For instance, the capture management team should closely collaborate with the business development and market assessment team in order to determine whether the offeror is positioned to win the selected opportunity. They must transmit their findings and the collected data to the proposal management correctly so that they can begin with the content planning. Proposal writers will then coordinate with other team members if they lack information or resources at any point in the technical writing process. Finally, the review team will have the final say about proposal quality. To achieve this, communication is critical to the success of the effort!

Develop a Plan & Timeline

Outlining a plan and setting a realistic timeline for the proposal development process will help you organize the work better. Defining strategies that you will use to prepare the solution before starting the project will significantly facilitate the work process.

Give Your Team the Right Time

Time, something we usually lack to meet perfection. Starting your preparations early before the final RFP is issued will allow you to plan your winning strategies in advance. Your team will have the time needed to analyze every key aspect and successfully meet unexpected challenges.