The National Aeronautics and Space Administration (NASA), Goddard Space Flight Center (GSFC) has a continuing requirement for program analysis and control services.

N/A

• The work under this contract shall be in support of NASA missions at GSFC facilities and NASA Headquarters
• There will be some work that will be in support of other NASA missions at other NASA Centers
• A small number of contractor personnel may be resident at such facilities outside of the Metro Washington DC area
• In order to support these missions and the accounting office, the following Project Planning and Control and associated functions will be performed under this contract:
  • General Business
  • Planning and Scheduling/Earned Value Management
  • Documentation Management
  • Configuration Management
  • Highly Specialized Information Technology
  • General Accounting
• General Business
  • Prepare and modify presentations, drawings, flowcharts, diagrams, schedules, narrative documents, and other data for project/customer presentations and reports
  • Prepare technical text, perform technical editing and document compilations, and distribute documents
  • Maintain photographic and video documentation/imagery of project hardware
  • Maintain and update electronic files, records, and data
  • Logistically control flight hardware, ground support equipment, and other project/customer property, and interface with GSFC Logistics Management Division personnel
  • Compile workforce data for reports including gathering data from database reports, performing variance analysis, and writing data for presentation format
  • Gather, manage and maintain workforce data for Civil Servant and contractor personnel
  • Provide logistical and technical support for internal personnel moves including furniture, workspace, computer, and telephone coordination, including remote activities such as launch campaigns
  • Conduct cost studies of office space systems, utilizing historical data and statistical analyses
  • Establish and maintain office supply inventories. The contractor shall coordinate and prepare facilities maintenance work orders
  • Account for and prepare necessary documentation for total project travel (planned vs. actual); and coordinate travel arrangements and collect travel vouchers from organizations to be processed in accounting
  • Assist in planning, coordinating and implementing the technical and administrative training classes and other ad hoc meetings
  • Keep databases current in support of these project control/applicable business activities
  • Prepare and process purchase requests and conduct resources analysis
  • Prepare and coordinate shipping of documents, and packages
  • Assist with the planning, preparation, and coordination of international transfers of items from and to the project with proper observance of all pertinent export control regulations and restrictions
  • Photocopy, paginate, and bind documentation in accordance with NASA FAR Supplement 1852.208-81 Restrictions on Printing and Duplicating and convert to electronic media
  • Assist the customer with internal and external compliance audits across the PAAC IV functions
  • Develop hardcopy and electronic products in a variety of media in support of projects, the Flight Projects Directorate, and the GSFC Office of Communications
  • Develop and maintain training classes which assure the continued capability and performance of their personnel in each PAAC IV function
• Planning and Scheduling/Earned Value Management
  • Develop the planning and scheduling processes and Earned Value Management (EVM) necessary to support sound decision-making and forecasting of project or inter-project activities at the Goddard Space Flight Center, Contractor facilities and other locations as set forth in individual task orders under the contract
  • Develop project schedules and identify the milestones and activities that must be performed in order to achieve project commitments
  • Develop project logic networks and schedules aligned to the Project or element work breakdown structure (WBS) as well as the estimation, validation, and analysis of activity sequencing, durations and resource requirements needed to create an Integrated Master Schedule and supporting schedules
  • Prepare and maintain a Schedule Management Plan defining the requirements for schedule planning and control on the project
  • Interface with the technical product, element, or project leads and related resources personnel to correlate project schedules with the currently approved budget profiles and plans
  • Provide analysis of other Contractor’s schedules and scheduling systems to ensure compliance with the Schedule Management Plan, Statement of Work (SOW) and Contract Data Requirements Lists (CDRLs), as well as providing on-going support to the technical and financial team at an end-item contractor’s facility as required
  • Perform analysis to determine project schedule status and performance including critical path analysis, vertical and horizontal traceability, variance analysis, potential impact of risks, potential “workaround” solutions, and project or element “what if” scenarios
  • Be responsible for documentation of changes and revisions to the Project schedule and to maintain a historical archive for past official schedules
  • Support the planning and implementation of EVM consistent with the mission development lifecycle including proper alignment of the EVM Planning to the Project or Element WBS, inclusion of all scope, and consideration of all schedule and cost objectives in the establishment of an official Performance Measurement Baseline (PMB) plan
  • Include expert advice to projects that are initiating major procurements, support to Integrated Baseline Reviews, variance analysis reporting, and review and analysis of contractor and in-house Earned Value reporting
• Documentation Management
  • Develop and update systems for control, storage, and dissemination of all project documentation including configuration management controlled documentation; and maintain systems for tracking and retrieving materials and data
  • Index and catalog all library materials
  • Perform the data management function including technical documentation coordination, status tracking system, distribution, and reporting requirements
  • Monitor receipt of contract data deliverables to ensure compliance with the Contract data requirements list
• Configuration Management
  • Design, develop, populate, and update a Configuration Management System as needed and perform analyses to support technical and engineering activities in compliance with GPR 1410.2 or 400-PG-1410.2
  • Maintain and update the existing Configuration Management System when support is requested for an existing program
  • Shall develop and maintain a Configuration Management plan for a program or project(s)
  • Support the preparation, tracking, and management of Configuration Control Requests (CCRs) and coordinate, record, and document the activities of the Configuration Control Board (CCB) per CM policy and the approved program/project configuration management plan
  • Support the oversight of CM activities for major contracted program or project elements and for major in-house GSFC products
  • Perform and support CM audits and external audits such as those verifying ISO compliance.
  • Review, evaluate, recommend and implement new technology/ enhancements in the Configuration Management System to streamline the process and document the recommendation in the updated plan in compliance with GPR 1410.2 or 400-PG-1410.2
• Highly Specialized Information Technology
  • Conduct activities such as the design, operation, and maintenance of highly specialized information technology (IT) related to mission development and in support of mission operations
  • Shall support the development, implementation, and maintenance of IT security plans for projects, programs, contractor, or in-house elements in compliance with applicable Federal Law, NASA Policy Directives, and Procedural Requirements
  • Design, develop, implement and maintain systems/databases for project management and project control for Documentation Management, Configuration Management, Scheduling, Action Item Tracking software, and other PAAC IV functions
  • Implement information technology security requirements pursuant to the NASA IT Security Clauses detailed in section I
• General Accounting
  • Provide support to general accounting functions for GSFC, NASA Headquarters, and the NASA Management Offices for the Jet Propulsion Laboratory and Applied Physics Laboratory
  • Support the operation of the NASA accounting system including applicable interfaces to the NASA Shared Services Center
  • Support business system upgrades and improvements
  • Log in all payment data for monthly invoices, such as the amount of invoice, discount percentage, and other terms; and track number into the accounting system
  • Review monthly invoices to verify compliance with the Prompt Payment Act and terms of the purchase orders or government bills of lading, submitting comments to government representatives
  • Respond to inquiries from vendors, and coordinate information with NASA’s procurement buyers and resource analysts regarding the processing of purchase orders and invoices
  • Process domestic travel authorizations submitted by Goddard daily in Travel Manager
  • Respond to inquiries from and initiate inquiries to travelers and other authorized personnel to secure additional or corrected information necessary for the processing of travel authorizations
  • Review timecards submitted bi-weekly for accuracy and make corrections of time and attendance data to labor job charges
  • Input employee personal changes to W-4 forms and direct deposit forms, and adjustments for pay and leave corrections into the Federal Personnel Payroll System database
  • Communicate with employees, timekeepers and payroll technicians from other NASA Centers or agencies
  • Review reimbursable agreement packages, verify packages for completion, accuracy and verify that the estimated price report is computed accurately, and set up transactions to be entered into the GSFC financial systems

Draft dunning notices and monthly bills, for government review, to be submitted to reimbursable customers in compliance with the Financial Management Requirements
Compile and index purchase order, travel, timecards, and other source document records to submit to the vendor for microfilming or web-based retrieval; and review images for records management purposes upon completion
Prepare and submit Financial Performance Summary reports to management for internal and external reporting on a monthly basis
Provide administrative, logistical and technical support to special projects such as the review of outstanding obligations which ensure appropriate paperwork is maintained in each folder to support outstanding obligations