The Department of Homeland Security, Federal Emergency Management Agency, has a consolidated requirement for Acquisition Support Services.

• Although the combined PWS has not been released yet, below you will find the requirements of the individual procurements before the consolidationRESILIENCE ACQUISITION SUPPORT SERVICES – Opp ID: 202255The scope of this Blanket Purchase Agreement is to provide enterprise-wide acquisition management support services for the Resilience organization. This includes lifecycle acquisition management support for the procurement of goods and services in support of Resilience and performance-based management support for Contracting Officer Representatives (CORs). The Contractor shall provide all personnel and supervision necessary to provide efficient and costeffective acquisition management support services to achieve the objectives set forth herein. It should be noted that this support is limited in scope to only acquisition related functions which are the responsibility of the Resilience organization to include FIMA, Grants and National Preparedness. This includes pre/post award acquisition management support for Resilience portfolio of contracts. Resilience portfolio includes acquisitions categorized under all three DHS level 1, 2, and 3 programs as defined in DHS Directive 102-01-001, as well as acquisitions below these thresholds.

  Objectives:

  • Objective 1: Acquisition Investment Review and Approval Support. The Contractor shall support existing and the establishment of new Resilience investment review support for Acquisition Programs (Level 1, 2 and 3) inclusive of the Acquisition Life Cycle Framework (ALF), Acquisition Review Process (ARP), and Acquisition Review Board (ARB) approval as applicable for each level in accordance with DHS Directive 102-01-001. In this capacity the contractor shall:
    • Provide expert knowledge on the templates and technical support on required Acquisition Lifecycle Framework (ALF) documentation to ensure programs are working in alignment with the DHS ALF and DHS Acquisition Directive.
    • Assist FIMA acquisition programs in preparation for Acquisition Decision Events (ADEs) before the FEMA and DHS Acquisition Review Boards (ARBs) by providing acquisition business management assistance and consultation services.
    • Support the development and preparation of FIMA Level 1, 2, and 3 Acquisition Programs briefings and program status updates to FEMA and FIMA leadership.
  • Objective 2: Acquisition Management Strategic Planning Support. The Contractor shall support Resilience acquisition efforts by building, facilitating, maintaining, and strengthening linkages between strategic acquisition planning, program needs, and desired outcomes to improve the overall maturity of program and acquisition functions. In this capacity, the Contractor shall:
    • Support strategic acquisition planning to identify Resilience acquisition requirements, risks and opportunities align to future contract investments with FEMA/Resilience mission and business strategic goals. Support planning efforts to forecast, prioritize and identify annual procurement goals for Resilience Spend Plan Development.
    • Align acquisition planning to OCPO PALT and FEMA review and approve acquisition documentation deadlines and ensure acquisition milestones and project plans are developed in a timely manner.
    • Conduct assessments on Resilience acquisition procedures to identify strengths, weaknesses and gaps. Provide results and recommendations on process improvements between Resilience and FEMA Mission Support to include integration of analytics and the use of data driven decisions in acquisition planning.
    • Develop a Resilience Leadership engagement strategy to align leadership with effective strategic and business planning with a focus on a total program management approach to acquisitions. Provide support to and guidance to Resilience Acquisitions community on FAR and GAO best practices. Enhance Resilience’s overall procurement approach.
  • Objective 3: Acquisition Management Pre/Post Award Contract Support. The Contractor shall support the Resilience acquisition lifecycle management activities. The Contractor shall provide all necessary pre/post award acquisition management support for a full range of goods and services needed to successfully carry out the Resilience mission. This includes, but is not limited to procurement for professional services, administrative support services, Architect and Engineering (A&E) services, Information Technology (IT) services and systems, and other products/supplies. In this capacity, the Contractor shall:
    • Engage with Resilience program offices to identify current programs and project future program requirements. Determine appropriate contract types, performance metrics, incentives and deliverables. Conduct comprehensive Market research to recommend solutions and optimal acquisition approach with consideration of FEMA socioeconomic goals. Manage logistics with internal and external stakeholders for market research efforts. Prepare market research reports, conduct small business analysis, draft pre-solicitation announcements.
    • Prepare acquisition documents that are consistent with all DHS and FEMA/OCPO templates and SOPs. Acquisition documents development and preparation support includes, but is not limited to, planning, drafting, reviewing, and coordinating efforts related to obtaining OCPO, OCIO, OSCO, Privacy Officer, and OCAO approval of procurement package documents. Procurement package content and structure shall be in accordance with the latest FAR, DHS, and FEMA acquisition regulations, guidance and templates to include ((Statement of Work (SOW), Statement of Objectives (SOO) and Performance Work Statement (PWS)).
    • Acquisition Plans. Support Resilience acquisitions planning and the development and preparation of acquisition plans. Acquisition planning support shall include providing recommendations on appropriate contract type and working with Resilience to ensure that technical, business, management and other considerations are adequately addressed as prescribed by Federal Acquisition Regulation (FAR) Part 7 and the DHS Acquisition Planning Guide.
    • Assist and support Resilience efforts in Source Selection/Evaluation Plans, Evaluation Factors and Criteria, Independent Government Cost Estimates (IGCEs), Justification documentation for Other than Full and Open Competition/Limited Source Justification/Brand Name Justification/Exception to Fair Opportunity, as applicable, Determinations and Findings (D&Fs) and the Quality Assurance Surveillance Plans (QASP).
    • Provide administrative support for acquisition management related activities to include meeting planning, logistics, facilitation of conference calls and webinars using current technology to virtually share information while taking/distributing meeting notes. Provide competitive sourcing support, including Office of Management and Budget (OMB) Circular A-76 studies, strategic sourcing studies, privatization studies, public-private partnerships, and Federal Activities Inventory Reform (FAIR) Act studies Provide acquisition management surge support in response to disasters.
  • Objective 4: Performance Based COR Support Services. The Contractor shall support the Resilience CORs throughout the acquisition lifecycle to increase their efficiency and effectiveness. In this capacity, the Contractor shall provide administrative support and guidance to Resilience CORs related to contract technical monitoring and administration.
    • Develop and enhance standard operating procedures (SOPs) for Resilience CORs and program staff to mature acquisition processes to align with OCPO/SOPs and tools. Establish a Resilience COR workgroup and forum for sharing best practices, identifying collaborate opportunities, mentoring with the development of presentation materials to increase the effectiveness of all staff involved in the acquisition lifecycle.
    • Provide cost/financial analysis support to Resilience CORs to ensure invoices accurately reflect the costs of services rendered. Provide administrative and cost analysis support to facilitate the close-out activities of contracts and task/delivery orders.
    • Develop and utilize innovative techniques to facilitate tracking and reporting of contract deliverables, delivery schedules and periods of performance.
    • Support planning and coordinating contract performance reviews with Resilience CORs to ensure timely reporting in Contractor Performance Assessment Reporting System (CPARS).
  • Objective 5: Technical Evaluation Team (TET)/Panel Facilitation. The Contractor shall provide TET facilitation support to ensure proposal evaluation is conducted in accordance with the applicable source selection evaluation factors and award criteria. The Contractor shall ensure technical evaluation reports are concise, fully supported, accurate, and submitted in a timely manner. In this capacity, the Contractor shall:
    • Provide customized guidance and coaching to Resilience source selection team members to facilitate proposal evaluation and describe the procedures through which a successful Offeror will be selected.
    • Provide expert assistance in facilitating proposal evaluations, including source selection meeting facilitation, capturing of meeting minutes, key decisions, questions, insights, and actions; coupled with a solid familiarity of the procurement. This excludes providing advisory services and serving in the capacity of a technical evaluator. The Contractor may advise on processes and best practices for a technical evaluation but will not advise on the merits of a proposal.

  ENTERPRISE ACQUISITION SUPPORT SERVICES – Opp ID: 233515

  Provide a breadth of acquisition and procurement support services. Acquisition and procurement support encompasses pre-award and post-award activities including:

  • Coaching, awareness and training support
  • Reporting and data analytics support
  • Policy review and development recommendations
  • Template and guidance maintenance
  • Planning and procurement strategy assistance
  • Market research support
  • Procurement request (PR) package document development and preparation assistance
  • Synopses, solicitations, price negotiation memoranda assistance
  • Proposal evaluation support, including price/cost analysis and technical quote/proposal analysis;
  • Contract administration support services, including assistance with reviewing contractor performance, developing contract modifications, and investigating reports of contract discrepancies;
  • Audit support, including contract file auditing and Other-Than-Firm-Fixed-Price (OTFFP) Audits and coordination with Defense Contract Management Agency (DCMA) auditors
  • Contract close-out assistance;
  • Competitive Sourcing support, including Office of Management and Budget (OMB) Circular A-76 studies, strategic sourcing studies, privatization studies, public-private partnerships, and Federal Activities Inventory Reform (FAIR) Act studies.